When you apply for a job, computer software will likely “read” your resume before a person does. That’s because many employers use an applicant tracking system (ATS) to streamline the hiring process and efficiently manage the large volume of applications they receive.
What is an Applicant Tracking System?
An applicant tracking system (ATS) is software that employers use to efficiently search for the most qualified candidates. These systems analyze resumes and disqualify those that don’t meet predetermined criteria, saving time for hiring managers. Optimizing your resume for an ATS can significantly increase your chances of getting it in front of the right person.
An ATS works like a search engine in reverse. Instead of actively searching for skills, it analyzes resumes against specific job-related keywords and criteria. The ATS then categorizes resumes by rejecting unqualified ones, submitting promising candidates to hiring managers, or storing them for future consideration. Additionally, many ATS tools rank applications based on how well they match the job posting, ensuring that only the most suitable resumes make it through to the decision-makers.
Why Is It Important to Optimize Your Resume for an ATS?
With nearly 75% of large companies using ATS technology, understanding how it works is crucial to ensuring your resume isn’t overlooked. A poorly formatted or non-optimized resume can be automatically filtered out, even if you’re highly qualified. By tailoring your resume to the ATS criteria, you increase your chances of securing an interview and advancing in the hiring process.
How to Build an ATS-Compliant Resume
Creating an ATS-friendly resume isn’t about gaming the system; it’s about strategically crafting a document that aligns with job requirements while remaining clear and professional. Here are six essential tips for success:
1. Apply Only for Jobs You Are Qualified For
The most effective way to get past an ATS is to apply only for jobs where your skills and experience match the requirements. Research shows that 42% of applicants lack the qualifications for the roles they apply for. Tailor your applications to positions that align with your strengths, and ensure your resume reflects the skills the job demands. Doing so not only increases your chances with the ATS but also sets realistic expectations for both you and the employer.
2. Submit Your Resume in the Correct Format
Check the employer’s preferred format for resumes. If you don’t follow this requirement, your resume might never make it past the ATS. While many systems process PDF and DOCX files, .docx is typically the safest option. Avoid using formats like .jpg or .png, as they are often incompatible with ATS technology. Additionally, steer clear of overly complex formatting or embedded images, as these elements may disrupt the parsing process.
3. Use Keywords Strategically
Job postings often contain keywords that describe the skills and qualifications employers are seeking. Identify these keywords and incorporate them naturally into your resume. For example, if the job description mentions “data analysis,” ensure you reference this term in relevant sections of your resume. Avoid keyword stuffing, as it can make your resume appear unprofessional and decrease its readability.
Pro Tip: Research similar job postings to get a sense of commonly used terms and phrases. Align your resume’s language with the industry standard to increase its compatibility with ATS systems. Tools like keyword analyzers can also help identify essential terms to include.
4. Optimize Your Skills Section
A well-crafted skills section is crucial for an ATS-friendly resume. Highlight both hard and soft skills that are relevant to the position. For example:
- Hard Skills: Data analysis, SEO strategies, project management, coding languages like Python or Java
- Soft Skills: Communication, teamwork, problem-solving, leadership
If you’re entering the workforce with limited experience, the skills section is an excellent way to emphasize your abilities. Be sure to include keywords from the job description but maintain readability for human reviewers. For technical roles, consider separating skills into categories like “Technical Skills” and “Interpersonal Skills” to create clarity.
5. Customize Each Resume for the Job
A generic resume might save time, but it’s less likely to pass ATS scrutiny. Tailor your resume for each application by emphasizing the specific skills and experiences mentioned in the job description. Adjust your professional summary, work experience, and skills section to align closely with the role’s requirements. The extra effort can significantly improve your chances of standing out.
6. Leverage Referrals and Networks
Referrals can significantly boost your application’s visibility. Some ATS platforms are programmed to flag resumes that mention internal referrals or professional connections. If you’ve been referred by an employee, include their name in your application. Additionally, ensure your LinkedIn profile is up-to-date and aligned with your resume, as some ATS tools integrate with LinkedIn to identify mutual connections. Networking with current employees can also help you better understand the company’s expectations and culture.
Additional Tips for ATS Success
- Keep Your Design Simple: Avoid intricate graphics, columns, and excessive formatting, as these can confuse ATS software.
- Use Standard Headings: Stick to conventional headings like “Work Experience,” “Education,” and “Skills.”
- Avoid Acronyms: Write out terms like “Bachelor of Science” instead of “B.S.” unless the acronym is widely recognized in your field.
- Proofread Thoroughly: Spelling errors or inconsistencies can reduce your resume’s credibility with both ATS software and human reviewers.
- Include Contact Information Clearly: Ensure your email address and phone number are prominently displayed. If you have a LinkedIn profile, include a hyperlink to make it easy for recruiters to view your profile.
Why Choose CV2Go for Building Your Resume?
Creating an ATS-compliant resume doesn’t have to be overwhelming. CV2Go provides easy-to-use tools and professional templates to help you craft a resume tailored to your dream job. With industry-specific keywords and recruiter-approved designs, CV2Go ensures your resume stands out both to ATS software and hiring managers. Start building your optimized resume today and position yourself for success in the modern job market.
By leveraging the power of CV2Go, you can streamline the resume-building process and focus on preparing for interviews, confident that your resume is ready to make an impact.
