The Ultimate Guide to Writing an Executive Assistant Resume

Tips, Templates, and Examples to Land Your Dream Job

Your executive assistant resume is key to securing interviews and negotiating an attractive starting salary. A well-crafted resume highlights your experience, skills, and qualifications, demonstrating why you’re the ideal candidate for the role.

In this guide, we’ll share essential tips and examples to help you create a compelling executive assistant resume. From tailoring templates to the job posting, to drafting an impressive objective statement and showcasing relevant skills, we’ve got you covered.

Let’s dive in!

General Tips for Executive Assistant Resumes

Before we delve into the details, here are some fundamental tips for crafting a standout executive assistant resume:

1. Customize Your Resume: Tailor your resume to each job posting by incorporating keywords from the job description.
2. Stick to One Page: Unless you’re writing a senior executive assistant resume, aim for a concise, one-page format.
3. Simple and Professional Formatting: Avoid columns, colored fonts, and graphics. Use traditional fonts like Arial or Times New Roman (size 11 or larger) and standard margin sizes.
4. Maximize White Space: Use headings and bullet points to organize your content and ensure readability.
5. Proofread Thoroughly: Ensure your resume is free from typos and formatting inconsistencies.

Essential Components of an Executive Assistant Resume

A strong executive assistant resume should include the following sections:

1. Contact Information
2. Objective Statement or Professional Summary
3. Skills
4. Experience
5. Education
6. Certifications and Licenses
7. Volunteer and Extracurricular Activities (if relevant)

Let’s break down each section with examples and tips.

Contact Information

Use your name as the resume title. Below it, include your email, phone number, and relevant URLs (e.g., LinkedIn profile).

Example:

Anna Example  
anna.example@gmail.com  
(123) 456-7890  
linkedin.com/anna-example

Tip: Avoid including headshots unless you’re applying in a country where photos on resumes are standard (e.g., Germany).

Objective Statement or Professional Summary

Your objective statement should summarize your key skills and career goals in three sentences or fewer.

Example:

Trilingual executive assistant with excellent organizational skills looking for a career in the supply chain industry.

Tips:

• Start with a noun, adjective, or verb.
• Skip personal pronouns (“I,” “my”).

Skills Section

List 4-8 relevant skills using bullet points. Prioritize skills mentioned in the job posting.

Example Skills:

• Microsoft Office: Word, Excel, PowerPoint
• Scheduling
• Telephone communications
• Spanish (fluent)
• Portuguese (intermediate)

Tip: Include both soft skills (e.g., communication) and hard skills (e.g., software proficiency).

Experience Section

List your work experience in reverse chronological order. For each role, include your job title, company name, and dates of employment. Use bullet points to describe your key responsibilities and achievements.

Example:

Executive Assistant, Import Intelligence, February 2023 – Present

- Schedule meetings for executives  
- Handle calls in English, Spanish, and Portuguese  
- Organize business trips for the executive team  

Tips:

• Start each bullet point with a strong action verb (e.g., “coordinated,” “implemented”).
• Where possible, quantify your achievements (e.g., “Increased scheduling efficiency by 20%”).

Education Section

Include your degree or certifications relevant to the role. List the degree title and the institution.

Example:

City University Miami  
Bachelor of Science in Business Administration

Tip: Place this section above the experience section if you’re new to the workforce.

Certifications and Licenses

Highlight any relevant certifications, including the title, awarding body, and expiration date if applicable.

Example:

Microsoft Office Specialist: Associate (Microsoft 365 Apps), Microsoft

Volunteer and Extracurricular Activities

Include this section if your volunteer work or hobbies are relevant to the role.

Example:

Weekly Language Exchange Organizer, May 2024 – Present

- Manage weekly language exchange events  
- Promote events via social media  

Tip: Focus on activities that showcase organizational skills, leadership, or industry knowledge.

How to Customize Your Executive Assistant Resume

Tailoring your resume to each job application increases your chances of landing an interview. Here’s how to do it:

1. Analyze the Job Posting: Identify key skills and qualifications.
2. Match Keywords: Incorporate these keywords into your objective statement, skills, and experience sections.
3. Highlight Relevant Experience: For example:
   • Real Estate Executive Assistant: “Coordinated property viewings and managed client communications.”
   • Legal Executive Assistant: “Handled legal case management and prepared court filings.”

Additional Tips for Crafting a Strong Executive Assistant Resume

1. Quantify Achievements: Add numbers or percentages (e.g., “Reduced scheduling conflicts by 30%”).
2. Proofread: Check for typos, grammar issues, and formatting errors.
3. Print in Grayscale: Ensure your resume is professional and readable in black and white.
4. Follow Up: Send a personalized follow-up email after applying.

How to Apply for Executive Assistant Jobs

1. Search Job Boards: Use platforms like Indeed, LinkedIn, and Glassdoor.
2. Network: Attend events and inform your connections about your job hunt.
3. Prepare a Cover Letter: Highlight additional strengths and enthusiasm for the role.
4. Practice Interviews: Rehearse answers to common interview questions.

Frequently Asked Questions (FAQs)

How to Write a Resume for an Executive Assistant Position

1. Choose a professional template.
2. Tailor it to your background and the specific role.
3. Proofread and ensure it’s visually appealing.

What to Put on an Executive Assistant Resume

Include contact details, an objective statement, skills, experience, education, and certifications.

How to Describe Executive Assistant Duties on a Resume

Use bullet points with strong verbs and quantify achievements when possible.

How to Add Certifications to an Executive Assistant Resume

List certifications under a “Certifications and Licenses” section with the awarding body and expiration date.

Ready to Craft Your Executive Assistant Resume?

Choose a recruiter-approved template and start building your resume today. Highlight your strengths, tailor your content, and land the executive assistant job you’ve been aiming for!